The Bronx Defenders

Team Administrator

2 weeks ago(1/5/2018 12:15 PM)
Job ID
2018-1217
Category
Administrative/Clerical

Overview

The Bronx Defenders – an innovative, progressive, holistic indigent defense office in the South Bronx – seeks professional, energetic, Team Administrators to join our interdisciplinary teams of attorneys and advocates!


The Team Administrators are an integral part of interdisciplinary teams at The Bronx Defenders.  Team Administrators provide support to interdisciplinary teams by coordinating and executing the support and administrative needs of the team and by maintaining and managing client and case information.  Working under the Team Administrator Supervisor and in collaboration with Team Leaders, Practice Supervisors, attorneys, advocates, investigators, and other office administrators, Team Administrators ensure the seamless representation of our clients.

Responsibilities

STAFF SUPPORT SERVICES

  • Inform clients about important issues including but not limited to missed court appearances, change of court date and reassignment of counsel
  • Draft notices of appeal
  • Produce incarcerated clients for counsel visits and court appearances
  • Schedule video conferences
  • Reserve conference rooms for meetings
  • Order and retrieve court transcripts
  • Produce powerpoint presentations for trial advocacy or other client needs
  • File motions and retrieve discovery or case records for criminal, family and civil practices
  • Periodically provide general clerical support such as faxing, scanning and copying documents
  • Obtain copies of court files for attorneys
  • Obtain criminal history/record information using tools such as CRIMS and webCRIMS
  • Occasionally assist with translation or interpretation services for team members when possible
  • Assist with general work environment conditions for the team such as checking printers and Xerox copiers to ensure proper functioning, stocking supplies, and organizing files and storage spaces
  • Stay informed of team members’ whereabouts
  • Assist with emergency client needs
  • Provide notary services
  • Cover other teams when other Team Administrators are out
  • Cover different areas in the office, including reception and arraignments (CDP/FDP) when needed
  • Cover urgent requests, including copying court files and file motions, and entering cases



INFORMATION MANAGEMENT

  • Electronically open, close, transfer and update cases for various practices
  • Provide efficient and timely data entry returning case files to staff within 24 hours of receipt
  • Maintain accurate client contact information when made available and perform due diligence in updating this information whenever possible
  • Maintain warrant files, update the files every twelve months and electronically re-open bench warrant cases when appropriate
  • Request files from and send physical case files to the archive site
  • Run periodic Dead Case Reports and update cases as necessary



The Team Administrator’s responsibilities revolve around the areas of client services and staff support;the work is dynamic and adaptive. Team Administrators’ responsibilities will evolve with client, staff and institutional needs.

Qualifications

  • Excellent written and verbal communication skills
  • Strong attention to detail
  • Effective multitasker
  • Demonstrated ability to meet deadlines
  • Good organizational, time management and problem-solving skills
  • Ability to work well independently as well as part of a team
  • Interest in social justice work - specifically issues affecting individuals impacted by the criminal, civil and family court systems
  • Experience working in and with racially and socioeconomically marginalized communities
  • An Associate’s Degree and/or experience in a legal setting is preferred
  • Conversational Spanish-speaking ability is preferred

 

 

To apply, please click APPLY FOR THIS JOB ONLINE and upload a cover letter and resume in one document when prompted. Applications without cover letters will not be considered.  

 

Applications will be accepted through February 16, 2018. Applicants are strongly encouraged to apply as soon as possible, as interviews will be conducted on a rolling basis until the position is filled. Please contact Marterra Walker, Legal Administrative Manager, via email at marterraw@bronxdefenders.org with any questions regarding the position.


The Bronx Defenders is proud to be an equal opportunity employer, committed to inclusive hiring, and dedicated to diversity in our work and staff.  We strongly encourage candidates of all identities, experiences, orientations, and communities to apply.

 

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